Moving your data center or office is far more challenging and complex than moving your house. This is due to the reason that critical information is at great risk at every part of the move, which can open doors to data breaches in your company. Say for example that the office move isn’t handled correctly, the chance that your business may deal with overwhelming consequences is high.
Be sure that you are using professional movers that comply with all the state and federal records management laws. Such companies can help in moving your office with the use of their secure procedures while limiting liabilities and risks of data breach. Even hiring movers can be pretty beneficial on your behalf, still there are steps that you must do to make sure that your business and other sensitive data it has won’t be breached.
Number 1. Choose a project manager – having a team member who will supervise the entire move will be critical throughout the relocation of your office. This person has to be knowledgeable and experienced and can help with preplanning process, manage any relocation issues that may arise and coordinate with office mover.
Number 2. Eliminate obsolete office and technology items – any equipment, office furniture and old technology that has no use in your new location should not be moved. Go through your office and find any unwanted networking equipment, printers, computers, phones, copiers and furniture that may be donated or destroyed. Fortunately, your Denver office moving company has disposal service that can help in removing and disposing these items on your behalf.
Number 3. Use a secure chain of custody – from confidential customer, business, vendor as well as employee data, it should be moved smartly and safely. To ensure that all paper files and documents in your office will be relocated without risks of breaching the data, having a secure chain of custody will be necessary. Professional Denver Loading and Unloading companies will make use of industry leading chain of custody protocols all during the process while making the entire move efficient. And these procedures are going to include moving all of these records with gondolas wrapped in plastic with security seals and then give authority to cut the seal to just one person.
Number 4. Wisely store old records – companies are giving less attention on protecting unwanted or outdated records which is the reason why it is at high risk for breaching. On the other hand, any record containing company information or customer data is enough to put your business at great risk. Working with professional office moving company that help to safely store and move these documents is your best option here.